Dear Washington DC ACM Chapter,
You have been chartered by ACM’s Chief Operating Officer on November 01 1958. Below you will find the bylaws under which you will operate as an ACM chapter:
1. This organization shall be called: Washington DC ACM Chapter. In
these bylaws it is referred to as the Chapter; the Association for
Computing Machinery is referred to as the ACM.
1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:
a. An increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.
b. Greater interest in computing and its applications.
c. A means of communication between persons having an interest in computing.
d. To cooperate with other professional groups in the presentation of programs of interest to the Chapter
2. The Chapter will serve professionals of the Washington DC ACM
Chapter and other interested persons in the community.
3. The Chapter is chartered by the ACM.
1. Membership in the Chapter shall be open to all ACM members and nonmembers, upon request and payment of any local dues.
2. Voting membership in the Chapter shall be granted to all active chapter members.
3. Student membership shall be open to all full-time students. Student membership dues shall not exceed 75 percent of regular member dues.
4. Membership shall not be restricted according to race, creed, age, gender, disability, nationality, sexual orientation, economic status, veteran status, or parenthood.
1. The officers of this Chapter shall be: Chair, Vice Chair, and Treasurer. These officers constitute the Council. Other officers may also be established.
2. All required officers of the Chapter must be members of ACM.
3. The officers shall be elected at the Annual Business Meeting to be held in June or by mail ballot or electronic voting to be help prior to the June meeting. They shall take office on July 1 and serve for one year.
4. Appointment or nomination of an individual to an officer position within an ACM chapter shall be in general limited to two full consecutive terms in the same position. This recommendation is intended to encourage the continuing infusion of new volunteers into the organization and to encourage office holders to give thought to planning for their successor. Appointment or nomination to a third or subsequent consecutive term should be limited to situations where such appointment or nomination is believed to be in the best interests of the Association.
5. Vacancies created by resignations or the inability of an Officer to fulfill his/her term shall be filled by appointment by the Chair with confirmation by a majority vote of the Executive Council.
Duties of Officers
1. The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws.
The Chair shall preside at all meetings of the chapter and of its Executive Council.
The Executive Council shall consist of the Chapter officers, and chairs of the Chapter’s standing committees.
The Chair shall oversee chapter activities, including:
a. Preparation of the annual report for presentation to the
Chapter at the Annual Election Meeting or via publication issued for Annual Election Meeting.
b. Preparation of the Chapter’s activity report and officer contact information, and submission of these to ACM Headquarters.
c. Submission of any proposed amendment to these bylaws to ACM Headquarters.
2. The Vice Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Chapter, and perform other duties that may be assigned by the Chair.
3. The Treasurer shall keep the minutes of all Chapter and Executive
Council meetings and maintain the chapter’s financial records. Other duties of the Treasurer include:
a. Collecting dues, pay all bills, and maintain records for the chapter
b. Preparation of the chapter’s annual financial report for presentation to the Chapter at the end of Annual Election meeting or via publication issued for the Annual Election Meeting.
c. Completion and submission of the audited Annual Financial Report to ACM Headquarters.
There is no requirement that there be an Executive Council, but if there is one, the Chair would be the presiding officer. If there is no specific Executive Council, the set of officers are the Executive Council.
1. The Executive Council shall consist of the Chapter officers, the immediate past Chair, and the appointed positions as established by the Operating Procedures, – https://dcacm.org/about/operatingprocedures
2. The Term of the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on the first day of the fiscal year and serve for one year.
3. Ex-officio participation in Executive Council meetings is open to any Chapter volunteers. At the agreement of the Executive Council, voting at council meetings may be extended to Ex-officio members.
4. The Council shall, with the cooperation of committee members, establish Operating Procedures for the Chapter.
5. It will find new and innovative ways to achieve the chapter’s purpose. It will approve committee organization and membership.
6. The Council is responsible for oversight of the entire chapter’s programs
DUTIES OF EXECUTIVE COUNCIL
The council will provide for the operation of the chapter by establishing Standing Committees in the Operating Procedures, https://dcacm.org/about/operatingprocedures
The committee responsibilities should be structured to carry out the charter of the chapter. These will include the following functions:
a. Encourage peers to become technical program organizers and explore their specialty and interests
b. Develop a technical program once per quarter, or if possible, more frequently
c. Regularly communicate with the chapter’s communications channels about technical programs and chapter milestones
d. Maintain or improve the Chapter’s brand and communications channels
e. Manage a list of voting / non-voting members
f. Plan, staff, and execute a Professional Development Seminar
g. Iterate on the year-over-year schedule format for technical programs
h. Make recommendations regarding professional education to the council and membership
1. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.
2. The Annual Business Meeting should be held at the last meeting of the term. At this meeting, the Treasurer shall present the required reports. Also, the election of officers shall be held.
3. Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.
Disbursements and Dues
1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
2. Dues shall be fixed annually by the Executive Council.
Amendment and Voting Procedures
1. All proposed changes to these Chapter Bylaws shall be approved by the ACM Chief Operating Officer.
2. No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as a majority of the voting membership of the chapter.
3. A simple majority of the voting members present shall be required to carry a motion.
4. Officers will be elected by a plurality of votes cast.
Code of Conduct
1. Harassment is unwelcome or hostile behavior, including speech that intimidates, creates discomfort, or interferes with a person’s participation or opportunity for participation, in a conference, event or program. Harassment in any form, including but not limited to harassment based on alienage or citizenship, age, color, creed, disability, marital status, military status, national origin, pregnancy, childbirth- and pregnancy-related medical conditions, race, religion, sex, gender, veteran status, sexual orientation or any other status protected by laws in which the chapter meeting or chapter event is being held, will not be tolerated. Harassment includes the use of abusive or degrading language, intimidation, stalking, harassing photography or recording, inappropriate physical contact, sexual imagery and unwelcome sexual attention. A response that the participant was “just joking,” or “teasing,” or being “playful,” will not be accepted.
2. Anyone witnessing or subject to unacceptable behavior should notify a chapter officer or ACM Headquarters.
3. Individuals violating these standards may be sanctioned or excluded from further participation at the discretion of the chapter officers or responsible committee members.
Dissolution of the Chapter
1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the ACM Finance Director.
With the advice of the Chapter Executive Council, the Chair may appoint such temporary committees as appropriate:
a. A Nominating Committee, consisting of at least three members of this Chapter, at least two of whom shall not be Officers, shall be appointed by the Chapter Chair at least two months prior to the election meeting.
b. An Audit Committee shall be appointed by the Chapter Chair at the close of the fiscal year to assure the accuracy of the accounting of the Chapter’s funds for the year.
This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM.
Edits made April 18, 2016