Special Rules of Procedure
Online Discussion and Voting in the Executive Council
- In principle, important matters should be debated and resolved in person at Executive Council meetings.
- However, in order to reduce the length of meetings, the Executive Council Forum on the DC ACM website should be used to raise and discuss issues as well as brainstorm solutions.
- If, on the basis of the online discussion, the matter is deemed to be noncontroversial, the Chair may ask the EC members to vote on a particular motion on the Forum.
- If the matter is deemed urgent (i.e., a decision must be made before the next EC meeting), the Chair may ask the EC to vote on a particular motion on the Forum.
- Votes will not be taken via email.
- To approve a motion, the majority of the current EC members must vote in favor. All EC members should vote online within 48 hours for urgent matters and 120 hours otherwise from the point where the Chair asks for a vote. However, if majority is reached without participation from an EC member, the result of the vote can be considered valid.
- For transparency to all the members, any decisions made online will be noted by the Secretary during his/her report at the next EC meeting and entered into the meeting minutes.