Other Duties

Duties of the Officers and Standing Committees

Other duties of the Chair:

• Overall responsibility for developing chapter programs, and ensuring that plans and assignments get carried out.
• Creating a long-term plan for the chapter.
• Overseeing the short and long term direction of the DC ACM website.
• Sending email announcements to the DC ACM members on a regular basis.

Other duties of the Vice Chair:

• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.
• Other duties as delegated by the Chair.

Other duties of the Treasurer:

• Providing a report at every Executive Council meeting on the ffiscal year-to-date cumulative expenses and revenues of the chapter.
• Preparing an annual report for the DC ACM membership, to be posted on the DC ACM website.
• Coordinating with other Committees on the expenses and revenues in a timely manner.
• Managing the cash flow to support DC ACM activities.
• Proposing an annual budget for the Executive Council to debate, modify, and adopt.
• Chairing the Ad-Hoc Budget Committee.
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.

Other Duties of the Secretary:

• Establishing and maintaining the DC ACM Archives, both in paper and electronic storage formats.
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.

Other Duties of the Member at Large:

• Contacting other local ACM groups or similar groups (e.g., IEEE Computer Society) to discuss possibilities for cooperative efforts.
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.
• Other duties as delegated by the Chair.

Other Duties/Detailed Duties of the Awards Chair:

• Coordinating the volunteer judges for the area science fairs and providing them the necessary materials.
• Developing a proposal for the Awards Committee budget as part of the overall DC ACM budget.
• Coordinating with the Treasurer on expenses and revenues in a timely manner.
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.

Other Duties/Detailed Duties of the PDC Chair:

• Coordinating with the Website Team to create an online registration process.
• Coordinating with the Registrar to ensure that registration is running smoothly.
• Assigning tasks to members of the Committee as necessary, such as:
• planning the curriculum
• securing the venue
• making arrangements for food and beverages
• ordering the textbooks
• recruiting knowledgeable instructors
• ensuring adequate publicity
• handling logistics on the day of the seminars (e.g., audio-visual equipment, room assignments, sign-in, etc.)
• Developing a proposal for the PD Committee budget as part of the overall DC ACM budget.
• Coordinating with the Treasurer on expenses and revenues in a timely manner.
• Participating in online discussions of the Committee.
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.

Other Duties/Detailed Duties of the Membership Chair:

• Ensuring that all registered members are added to the members-only announcements mailing list.
• Reporting membership demographics annually.
• Coordinating with the Communications Chair to create a membership pamphlet.
• Coordinating with the Treasurer on the procedure for collecting membership dues.
• Proposing new ideas to the Executive Council for increasing active membership.
• Developing a proposal for the Membership Committee budget as part of the overall DC ACM budget.
• Coordinating with the Treasurer on expenses and revenues in a timely manner.
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.

Other Duties/Detailed Duties of the Program Chair:

• Setting tentative dates for public lectures and other events sponsored by DC ACM.
• Securing speakers who are experts on topics of interest to DC ACM.
• Making arrangements for the venue.
• Making arrangements for audio/visual equipment.
• Making lodging arrangements for speakers as necessary.
• Coordinating with the Communications Chair to widely publicize DC ACM events.
• Coordinating with the Treasurer to ensure that speaker and other expenses are paid in a timely manner.
• Developing a proposal for the Programs budget as part of the overall DC ACM budget.
• Maintaining the online DC ACM calendar of local events and sending announcements to the general announcements email list on a regular basis
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.

Other Duties/Detailed Duties of the Communications Chair:

• Coordinating the development and administration of the DC ACM website.
• Coordinating with the Chair and the Program Chair to write or edit announcements that are sent to the general mailing list and the members-only email list.
• Coordinating with other committees on selection of publicity materials.
• Editing and distributing CompuTopics.
• Developing a proposal for the Communications budget as part of the overall DC ACM budget.
• Coordinating with Chair to solicit corporate sponsorships, and notifying the treasurer of donations.
• Providing opinions on the policies and activities of the DC ACM by attending Executive Council meetings and participating in online discussion.

Ad-Hoc and Other Positions – Nominations Chair:

• Responsible for nominating candidates as per the Bylaws and the Election Procedures.
• Also responsible for appointing the teller.